With summer on the horizon, now is the perfect time to plan an outdoor corporate event. Whether on the beach or at a coworker’s pool, having social events outside of the office helps provide opportunities for team building, employee recognition, and sharing company news in a more casual environment. A few simple steps can help set the stage for a memorable event.
Picking the Perfect Venue
Of course, having a summer party at the beach might seem obvious, but there are a few factors to consider before making a decision. How many people are likely to attend? Does the closest public beach allow open containers and grilling? Robert in Accounting offered to host the party at his house, but is his pool big enough? Comfort and safety should help guide the choice of venue.
Using Budget-friendly Party Rentals
Even at a deep discount, purchasing party supplies for dozens of people will be expensive. Instead, the planning committee should consider renting essentials such as tables, chairs, utensils, and even dishes. Party rentals are an economically sound and convenient way to supply a party with quality products in different colors and styles.
Planning Ahead for Food and Drinks
Anyone who’s hosting a corporate event should have extra food, drinks, and ice; it’s always better to have more supplies than needed because there are always unexpected guests and plus ones. Some people will bring their children to the party, so having kid-friendly activities and refreshments should help keep them entertained. Also, asking about special considerations, such as dietary restrictions and allergies, and offering a balanced variety of food and drinks are the best ways to keep everybody happy.
Watching the Weather
Nothing ruins an outdoor party like bad weather, but with the right backup plan in place, the show will go on. Securing an alternate location or one with a large enough indoor space for everyone is a great way to be prepared. Partygoers should be made aware of plans to move to an indoor venue or tent ahead of time.
Since 1968, A-Abco Rents and Sells, Inc. has been supplying clients in the San Francisco Bay Area with quality party rentals for all kinds of events, whether outdoor or indoor. For a free quote, call (650) 365-3050 or contact us online.